Board of Education Regular Meeting
Hollister SD
September 28, 2021 6:00PM
2690 Cienega Road, Hollister, CA 95023 CLOSED TO THE PUBLIC PER EXECUTIVE ORDER N-29-20 Begin Meeting and Convene to Closed Session: 5 PM Enterprise Room
| To prepare each of our students for future success. |
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| Jan Grist
Carla Torres-Deluna
Cathy Toste
Elizabeth Martinez
Lisa Marks
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| Board Policy #9323 allows each speaker three minutes. The Brown Act (Open Meeting Law) prohibits the Board taking action at this meeting on items discussed during this time.
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| The Board of Trustees will meet in closed session to consider and/or discuss the following, pursuant to Government Code Section 54954.5:
1. Public Employee Evaluation/Discipline/Non-Reelection / Dismissal / Release / Appointment [Gov. Code 54957]
2. Superintendent’s Evaluation
3. Public Employment Title: Superintendent (Gov. C. sec. 54957)
4. Conference with Labor Negotiators Agency [Gov. Code 54954(f), 54957.6] Employee Organizations: • HESTA • CSEA Chapter 625 5. Pending and Anticipated Litigation: Initiation of litigation pursuant to subdivision (d) (4) of [Gov. Code § 54956.9] |
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| Board Policy #9323 allows each speaker three minutes. The Brown Act (Open Meeting Law) prohibits the Board taking action at this meeting on items discussed during this time.
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| Caroline Calero |
| The Williams Settlement Legislation review process requires the County Superintendent of Schools to present a formal report of findings regarding the annual Williams site visits (which must be conducted by the 4th week of the school year) to the Governing Board of each school district, County Board of Education and County Board of Supervisors. One of the purposes of the Williams visitation(s) as specified in California Education Code 1240 is to: 1. Determine if students have “sufficient” standards-aligned instructional materials in four core subject areas (English Language Arts/ELD, Mathematics, History/Social Science and Science), including science laboratory equipment in grades 9-12 and as appropriate, in foreign languages and health. In order to be eligible to receive instructional materials funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the state board. |
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| The Board will conduct a Hearing on Instructional Materials. |
| The Board will conduct a Hearing on Instructional Materials. |
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| Kip Ward, Assistant Superintendent. Daniel Romero, Counselor. Eliana Delgadillo, School Social Worker. Adina Austin, Mental Health Therapist |
| The SE Committee will give a report on the implementation of the SE Team at our school sites. |
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| It is recommended that the Board hear a report about the new SE Team. |
SE Team Presentation
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| Kip Ward, Assistant Superintendent |
| The Board will hear a report on the attendance incentive campaign for the 2021-2022 school year. |
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| It is recommended the Board hear a report on the district attendance campaign. |
#Attendance Rebound
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| Aaron Buzzetta, Director of Facilities, Maintenance and Operations |
| Director Buzzetta will provide the Board with an update on Prop 39 Funds and a Field Restoration Timeline. The Prop 39 Fund has been exhausted. The tentative timeline pending weather conditions is: Rancho San Justo field completion tentative dates, November 29, 2021-December 3, 2021 and Maze Middle School tentative dates, December 27, 2021-December 31, 2021. |
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These items are considered routine and may be enacted by the Board in one motion. There is no discussion on these items prior to the motion unless a specific item is removed from the consent list.
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| Caroline Calero, Director of Educational Services |
| This contract between EL Achieve and the Hollister School District to build administrative capacity and provide professional development to teachers of English Learners across content areas to ensure the academic achievement of English learner using a comprehensive approach for developing English proficiency via explicit language instruction in every class, every day. Lesson planning is driven by the content and academic language demands of discipline-specific learning. Based on backward design and a gradual release of responsibility model, the Constructing Meaning process prompts teachers to: understand the role language plays in content learning, decide what language knowledge students need to access content and express understanding, and to provide appropriate, explicit oral and written language instruction and practice. Instructional Leadership Strand: 3 days for administrators Teacher Strand: 5 days for teachers Services: Online resources, webinars, virtual support |
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| It is recommended that the Board approve the contract between the Hollister School District EL Achieve regarding professional development for secondary (middle school) Integrated ELD. |
| Comprehensive School Improvement (CSI) Grant Funded- $38,975 |
E.L. Achieve Constructing Meaning Institutes
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| Kip Ward, Assistant Superintendent |
| The contract with SI&A will provide the district with support/management to easily track and improve student attendance. |
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| It is recommended that the Board approve the contract SI&A. |
| $30,000 |
SI&A
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| Caroline Calero, Director of Educational Services |
| This contract between EL Achieve and the Hollister School District is to provide professional development for teachers and instructional assistants to effectively teach long term English learners (LTELs) in an afterschool academy using the research based Systematic ELD curriculum. Systematic ELD utilizes grade appropriate content as the background for stimulating topics to discuss, read, and write about with specific language goals. Units include: The Art of Getting Along, Virtual Fieldtrips, Visual & Performing Arts, Ecology: Our Environment, and Healthy Living among others. Professional development consists of a five day institute for teachers and instructional assistants and a three day leader institute for administrators to ensure support for the highly trained teachers and instructional assistants continues.
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| It is recommended that the Board approve the contract between the Hollister School District EL Achieve regarding professional development for ELD instruction for Long Term English Learners. |
| $24,985 funded from Title III |
EL Achieve Systematic ELD Institute
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| Linda Villalon, Director of HR |
| Monthly personnel actions to be approved by the Board of Trustees. |
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| It is recommended that the Board approve this report as presented. |
| According to salary placement. |
Board Report September 2021 Personnel Report
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| Linda Villalon |
| Hollister School District maintains agreements with local universities to support the preparation of future teachers. The attached agreement with the CSUEB will allow HSD to employ intern teachers and for District staff to mentor them. These agreements benefit new-to-the-profession teachers and our students. The agreement is attached; its term is from September 1, 2021 through July 31, 2026. This MOU between CSU-East Bay and HSD will provide for teachers with Intern Credentials sponsored by CSUEB to teach in our schools, alleviating the teacher shortage, supporting young professionals, and helping our students. |
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| It is recommended that the Board approve Memorandum of Understanding (MOU) between CSU-East Bay (CSUEB) and Hollister School District regarding Intern Teachers. |
| It is recommended that the Board approve Memorandum of Understanding (MOU) between CSU-East Bay (CSUEB) and Hollister School District regarding Intern Teachers. |
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| Caroline Calero |
| This MOU is an agreement between HSD for YMCA to provide services for our After School Safety and Education grant (ASES). The primary roles and responsibilities of the YMCA of San Benito County for this program will be to: • Provide safe, constructive opportunities and educationally enriching alternatives for children during non-school hours consistent with the program elements listed as ASES requirements at Sunnyslope Elementary School• Maintain expected student attendance rates • Maintain attendance and fiscal records and engage in data collection as necessary • Provide HSD with an in-kind letter • Be an active member and attend collaborative meetings with the Region V consultants, Hollister School District ASES Coordinator, and other local partnerships as necessary |
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| It is recommended that the Board approve Memorandum of Understanding (MOU) between the Hollister School District and the YMCA of San Benito County regarding the After School Education and Safety Program. |
| Funding Level for Contracted Services Budget Pending ASES Grant Award Letters: $139,306 for the 2021-2022 academic year. Total administrative costs not to exceed $8,135. |
ASES MOU YMCA 2021-22
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| Caroline Calero, Director of Educational Services |
| This MOU is an agreement between HSD for Youth Alliance to provide services for our After School Safety and Education grant (ASES). The primary roles and responsibilities of Youth Alliance for this program will be to: • Provide safe, constructive opportunities and educationally enriching alternatives for children during non-school hours consistent with the program elements listed as ASES requirements at Calaveras, R.O. Hardin, and Marguerite Maze schools. • Maintain required student attendance rates • Maintain attendance and fiscal records and engage in data collection as necessary • Provide HSD with an in-kind letter • Be an active member and attend collaborative meetings with the Region V consultants, Hollister School District ASES Coordinator, and other local partnerships as necessary |
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| It is recommended that the Board approve Memorandum of Understanding (MOU) between the Hollister School District and Youth Alliance regarding the After School Education and Safety Program. |
| Funding Level for Contracted Services Budget Pending ASES Grant Award Letters: $233,412.60 for the 2019-2020 academic year. Total administrative costs not to exceed $27,069. |
YA MOU ASES 2021-2022
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| Lisa Wiggins, Business Manager |
| BP 3314: The Governing Board recognizes the importance of developing a system of internal control procedures in order to help fulfill its obligation to monitor and safeguard district resources. To facilitate warrant processing, the Superintendent or designee shall ensure that purchasing, receiving, and payment functions are kept separate. The Superintendent or designee will also ensure that invoices are paid expeditiously so that the district may, to the extent possible, take advantage of available discounts and avoid finance charges. |
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| It is recommended that the Board approve the Board Warrants as presented. |
September Board Warrant Report
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| Gwen Baquiran |
| GoalBook is an online solution that builds teacher capacity to develop legally compliant and higher-quality IEPs and implement them
with more effective specially designed instruction. |
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| GoalBook program will assist in the continued effort to improve the legal
compliance and accuracy of student IEP’s. |
| By agreeing to a 2-year contract, a 10% discount is applied and the yearly
cost will be $16,065.00 for up to 30 users (SpecialEducation staff). This amount also includes the training of the staff on the system. |
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| Gwen Baquiran |
| This contract will provide one (1) Occupational Therapist for the 2021-2022 school year to provide occupational therapy services as stated in students’ IEPs.
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| It is recommended that the Board approve the agreement with AMN Healthcare Inc.
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| The contract is for $106,760.00. |
AMN Healthcare Inc 2021
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| Aaron Buzzetta, Director of Facilities, Maintenance and Operations |
| To provide personnel, equipment, and materials to remove and haul away with grind out tree stump and compact ground with new asphalt to the Medical Therapy Unit (MTU) parking lot. |
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| It is recommended that the Board approve the contract with California Asphalt Professional. |
| $25,000 |
CA Asphalt Agreement
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| Aaron Buzzetta, Director of Facilities, Maintenance and Grounds |
| To provide personnel, equipment, and materials to update and improve LED lighting projects at Marguerite Maze Middle School. |
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| $52,500.00 |
Green Energy Solutions Partners
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| Lisa Wiggins, Business Manager |
| The planning, funding, construction, and modernization of school facilities involve many complex issues. Jack Schreder & Associates, Inc. will provide the Hollister School District with assistance in applying for school facility funding through the State School Facility Program. |
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| $185 per hour |
Agreement for School Facility Consulting Services
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| Aaron Buzzetta, Director of Facilities, Maintenance and Grounds |
| To provide furniture for 1st, 2nd, 3rd, and 5th grade classrooms. |
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| $76,652.06 |
The Office City
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| Ana Mendez, Ryland and Associates Consultant |
| The 2020-2021 Unaudited Actuals is a report of the actual revenues, expenditures, and changes in district funds balances for the 2020-2021 fiscal year. We are required to submit this report to our County Office of Education by September 15 each year. This year we have requested and have been granted an extension. This report is a review and analysis of HSD's financial position at the end of the 2020-2021 fiscal year. |
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| It is recommended that the Board discuss and consider for approval the 2020-2021 Unaudited Actuals. |
HSD Unaudited Actuals 2020-2021
HSD Unaudited Actuals 2020-2021 Final Version
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| Caroline Calero |
| The 2021-2022 Education Omnibus Trailer Bill includes significant short-term and long-term changes to Independent Study. School districts are required to offer an independent study program to meet the educational needs of pupils. Required changes include, but are not limited to: a description of satisfactory progress, procedures for tiered reengagement for non-attending students, and a plan for when students want to transition into in-person instruction. Education Code 51747, as amended by AB 130, mandates that the Governing Board adopt a policy with specified requirements as a condition of receiving state apportionments for Independent Study students.The revisions reflect those recommended by the California School Boards Association (CSBA). |
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| It is recommended that the Board review and approve recommended changes to Board Policy and Administrative Regulation 6158- Independent Study. |
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| Erika Sanchez, Superintendent |
| The Hollister School District (District) and City of Hollister (City) have jointly operated facilities at several school sites for more 25 years. There are currently four (4) different Community Recreation Agreements: Rancho San Justo , Calaveras, Cerra Vista and Marguerite Maze/Gabilan Hills. Each school has a different effective date in the agreement.
Additionally, the Rancho San Justo agreement expired in 2014, Calaveras expires in 2021, Cerra Vista and Marguerite Maze/Gabilan Hills expire in 2026. Over the last eight (8) years, the City has made an average annual payment to the District of approximately $90,000 for their share of operating costs for each site. Additionally, the City has made $105,166 in improvements to the facilities in the within the last few years. Lastly, the City approved by resolution to appropriate up to $900,000 for a new field house that will include ADA compliant restrooms, concessions and storage at Rancho San Justo Middle School Sports Facility and new play structures at Calaveras Park. These additional expenditures bring the eight (8) year average to approximately $215,000.00 per year. Currently, District staff is responsible for the majority of maintenance and repair of the facilities. Each current agreement is facility and amenity specific. The Master Agreement will assign the majority of maintenance and utility responsibilities as well as costs to the District and establishes a Capital Improvement Fund for each site. Finally, the Master Agreement establishes a Facility Oversight Committee made up of District and City representatives to ensure needs and concerns are addressed and resolved in a timely manner. The Master Agreement has an initial term of fourteen (14) years, expiring in 2032 with two (2) successive five (5) year renewals. The agreement commits the City to explore the feasibility of contributing $300,000 for the replacement of the Cerra Vista Park play structures. The Master Agreement establishes a Capital Improvement Fund that the District and City will each contribute $30,000 on an annual basis. The Master Agreement establishes City hours as 6:00pm – dusk during school operating days and dawn to dusk at all other times. The City agrees to use the District’s on-line facility reservation system to reserve facilities for City sponsored adult and youth recreational programs. The Master Agreement adds the recreational facilities at Ladd Lane and R.O. Hardin Elementary Schools and commits the City to annually pay $300,000 for the use of the facilities. Through the agreement, the District assumes all facility maintenance responsibilities and utility costs, with the exception of the Calaveras Park restroom facilities.
Each party agrees to ensure the facilities are clean during their respective times of use. The agreement establishes a 180-day notice of termination without cause and upon termination of the agreement, any unspent Capital Improvement Funds will be equally returned to each party. |
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| The City of Hollister will pay an annual fee of $300,000.00 for the use of facilities from January 1, 2018 to June 30, 2022. The annual fee increases to $315,000.00 from July 1, 2022 to June 30, 2027 and $330,000 from July 1, 2027 to June 30, 2032. The City of Hollister will annually contribute $30,000.00 to the Recreational Facilities Capital Improvement Fund. The District will also contribute $30,000.00 into the Recreational Facilities Capital Improvement Fund on an annual basis. |
December 2017 Board Item
November 2017 Board Item
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| The Board of Trustees will meet in closed session to consider and/or discuss the following, pursuant to Government Code Section 54954.5:
1. Public Employee Evaluation/Discipline/Non-Reelection / Dismissal / Release / Appointment [Gov. Code 54957]
2. Superintendent’s Evaluation
3. Public Employment Title: Superintendent (Gov. C. sec. 54957)
4. Conference with Labor Negotiators Agency [Gov. Code 54954(f), 54957.6] Employee Organizations: • HESTA • CSEA Chapter 625 5. Pending and Anticipated Litigation: Initiation of litigation pursuant to subdivision (d) (4) of [Gov. Code § 54956.9] |
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| In accordance with the Americans with Disabilities Act, if accommodations are required, please call the Superintendent's Office 72 hours in advance at (831) 630-6305 and every effort will be made to accommodate your request. |
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Published: September 24, 2021, 4:57 PM
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