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Board of Education Regular Meeting
Hollister SD
December 14, 2021 6:00PM
2690 Cienega Road, Hollister, CA 95023 Begin Meeting and Convene to Closed Session: 6 PM Enterprise Room

Mission Statement:
To prepare each of our students for future success.
1. Call Meeting to Order
2. Roll Call
Rationale:
Jan Grist Carla Torres-Deluna Elizabeth Martinez Lisa Marks Cathy Toste
 
3. Public Comments for Closed Session
Rationale:
Board Policy # 9323 allows each speaker three minutes. Members of the public may call in during the Board meeting to enter the public comment cue and state their public comment at (831)630-6320. The Brown Act (Open Meeting Law) prohibits the Board from taking action at this meeting on items discussed during this time.
 
4. Convene to Closed Session
Rationale:
The Board of Trustees will meet in closed session to consider and / or discuss the following, pursuant to Government Code Section 54954.5: 1. Public Employee Evaluation/Discipline/Non-Reelection/Dismissal/Release /Appointment [Gov.Code 54957] 2. Superintendent's Evaluation 3. Public Employment Title: Superintendent 4. Conference with Labor Negotiators Agency [Gov. Code 54954 (f),54957.6] Employee Organizations: HESTA, CSEA Chapter 625 5. Pending and Anticipated Litigation: Initiation of litigation pursuant to subdivision (d) (4) of [Government Code 54956.9]
 
5. Call Meeting Back to Order
6. Flag Salute
7. Staff and Student Recognition: Cerra Vista (10 minutes)
Speaker:
Dr. Colleen Myers, Cerra Vista Principal
Attachments:
21-22 CV Recognition Dec. Board Meeting
8. Closed Session Announcements
Rationale:
Report ib action taken in Closed Session, if required, pursuant to Gov. Code Section 54957.1
 
9. Annual Organization Meeting of the Board of Trustees (25 minutes)
9.a. Recognition of Outgoing Officers
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Governing Board would like to recognize Board President Jan Grist for her service as Board President and Clerk Carla Torres-Deluna for her service.
 
9.b. Election of the Board Officers
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Hollister School District bylaws require the Governing Board to hold an annual organizational meeting with the time limits prescribed by law. (Education Code 35143) At this meeting the Board shall: (Designate Board Representatives. The current representative to be designated are included in the recommendation. According to our Board Bylaws, no Board member shall serve more than two (2) consecutive years(s) in the same office). As per Board Bylaw 9100 (see attachment) : 1. Elect a President from its members 2. Elect a Clerk from its members 3. Representative to the County Committee on School District Organization (one member) 4. CA Voter Rights Act Committee (one or two board members) 5. Intergovernmental Committee (one board member) 6. Appoint the Superintendent as secretary to the Board.
 
Recommended Motion:
It is recommended that the Board nominate and elect Board members for the following positions: As per Board Bylaw 9100 (see attachment) : 1. Elect a President from its members 2. Elect a Clerk from its members 3. Representative to the County Committee on School District Organization (one member) 4. CA Voter Rights Act Committee (one or two board members) 5. Intergovernmental Committee (one board member) 6. Appoint the Superintendent as secretary to the Board.
Attachments:
Board Bylaw 9100 Organization
9.c. Approval of Board Meeting Calendar 2022
Speaker:
Erika Sanchez, Superintendent
Rationale:
Board bylaws require the Board adopt a meeting calendar at the Annual Organizational Meeting. Pursuant to Board Bylaw 9320, Regular Board Meetings are held on the fourth Tuesday of each month at 6:00 PM.
 
Recommended Motion:
It is recommended that the Board review and approve the attached calendar of meetings.
Attachments:
9320 BB Meetings and Notices
BOT Meeting Calendar 2022
9.d. Hollister School District Governance Team Norms
Speaker:
Erika Sanchez, Superintendent
Attachments:
HSD Board Norms
9.e. Hollister School Draft District Vision and Draft Mission
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Board of Trustees met for a Board Workshop with Consultant Jacki Horejs on November 22, 2021. During this meeting, the Board of Trustees worked on developing a draft Mission and Vision that will be shared with staff and HSD families for input.
 
Recommended Motion:
It is recommended that the Board of Trustees review and the Draft Mission and Draft Vision.
Attachments:
HSD Draft Mission Statement Dec. 2021
HSD Draft Vision Statement Dec. 2021
10. Approve the Agenda
Rationale:
The Board may delete items from its posted agenda, and may also add items to its posted agenda (pursuant to Govt Code 54954.2). If such items to be added arise out of "emergency situations," as defined under Govt. Code Sec. 5496.5.
 
11. Reports
11.a. Report on 2020 Census and Redistricting (25 minutes)
Speaker:
Nicole Tucker, Legal Counsel, AALRR
Rationale:
The Board will hear a preliminary report on Census 2020 data as it pertains to the Board of Trustee areas. The data shows substantial changes in the areas served by the Hollister School District from 2010 to 2020 in the following areas: 1. There has been an overall population growth 2. There is a total variance of 14.4% based on the 2020 Census The Hollister School District will need to the necessary steps to address the total variance.
 
Recommended Motion:
It is recommended that the Board hear the preliminary report regarding the 2020 Census and Redistricting.
Attachments:
HSD 2020 Census and Redistricting December 14. 2021
11.b. Report on Social/Emotional Process & Professional Development (15 minutes)
Speaker:
Kip Ward, Assistant Superintendent. Daniel Romero, Counselor. Eliana Delgadillo, School Social Worker. Adina Austin, Mental Health Therapist
Rationale:
The Board will hear an update on the Social/Emotional process at our school sites as well as the professional development for staff.
 
Recommended Motion:
It is recommended that the Board hear a report from the SE Team
Quick Summary / Abstract:
The Board will hear an update on the Social/Emotional process at our school sites as well as the professional development for staff.
Attachments:
Social Emotional Crisis Support 12/14/2021 Board Meeting
11.c. Report on Number of Classrooms and Enrollment, District-wide (15 minutes)
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Board will hear a report on the current number of classrooms, District-wide and the enrollment at each school. The report will also include considerations for the 2022-2023 school year.
 
Recommended Motion:
It is recommended that the Board hear the report.
Attachments:
District-wide Classroom Facilities Capacity and Student Enrollment
12. Consent Items
Rationale:
These items are considered routine and may be enacted by the Board in one motion. There is no discussion on these items prior to the motion unless a specific item is removed from the consent list.
 
12.a. Approval of Personnel Report December 2021
Speaker:
Linda Villalon, Director of HR
Rationale:
Monthly personnel actions to be approved by the Board of Trustees.
 
Recommended Motion:
It is recommended that the Board approve this report as presented.
Quick Summary / Abstract:
It is recommended that the Board approve this report as presented.
Financial Impact:
According to salary placement.
Attachments:
Personnel Report December 2021
12.b. Approval of Community Advisory Committee (CAC) Representative
Speaker:
Gwen Baquiran, Director of Special Education
Rationale:
This board approval is for the District’s parent representative to serve on CAC of the San Benito County of Special Education Local Plan Area for 2 years.
 
Recommended Motion:
It is recommended that the Board approve the CAC Parent Representative nominated by the District
Attachments:
CAC Board Approval Form CArrizon
CAC HSD Board Presentation
12.c. Approval of Investment of Funds Report Quarter Ending September 30, 2021
Speaker:
Lisa Wiggins, Interim Director of Fiscal Services
Rationale:
Quarterly reports, prepared by the County Treasurer, reflect the overall pool of invested funds for various governmental agencies in San Benito County including Hollister Elementary School District. The following report reflects activity through September 30, 2021.
 
Recommended Motion:
It is recommended that the Board of Trustees accept the County Treasurer’s Investment of Funds Report for Quarter ending September 30, 2021.
Financial Impact:
Average rate of return on investments for quarter ending September 30, 2021 was 0.3649%
Attachments:
Investment of Funds Report Quarter Ending September 30, 2021
12.d. Approval of Board Warrants
Speaker:
Lisa Wiggins, Interim Director Business Services
Rationale:
BP 3314: "The Governing Board recognizes the importance of developing a system of internal control procedures in order to help fulfill its obligation to monitor and safeguard district resources. To facilitate warrant processing, the Superintendent or designee shall ensure that purchasing, receiving, and payment functions are kept separate. He/she shall also ensure that invoices are paid expeditiously so that the district may, to the extent possible, take advantage of available discounts and avoid finance charges."
 
Recommended Motion:
It is recommended that the Board approve the Warrants as presented.
Attachments:
December Board Warrant Report
12.e. Approval of New Contracts Under $15,000 Monthly Report
Speaker:
Lisa Wiggins, Interim Director Business Services
Rationale:
BP 3312: "On a monthly basis, the Superintendent shall present for Board review and ratification the New Contracts Under $15,000 Monthly Report."
 
Recommended Motion:
It is recommended that the Board approve the New Contracts Under $15,000 Monthly Report.
Attachments:
21-22 New Contracts under $15,000 December
12.f. Approval of Agreement with Silke Communications
Speaker:
Aaron Buzzetta, Director of Facilities, Maintenance and Grounds
Rationale:
To provide will provide the District with additional operations/emergency digital two-way radio system. The terms of the contract is ten(10) months from December 1, 2021 to September 20, 2022 with an option to renew. The contract leases 89 two-way digital radios district-wide and warranty for eighty-nine (89) Portable Radios, including 10 one-time activation fee.
 
Recommended Motion:
It is recommended that the Board approve the attached contract.
Financial Impact:
Maintenance Funds - $17,105.00
Attachments:
Silke Communications December 2021
12.g. Approval of Agreement with Kathia Herrera/Forxa
Speaker:
Patrisia Martinez, Migrant Coordinator
Rationale:
Multicultural afterschool physical and health dance program. Program includes 24 days of service.
 
Recommended Motion:
It is recommended that the Board approved the attached contract.
Financial Impact:
$35,000
Attachments:
Contract Kathia Herrera Forxa
13. Approval of Minutes for November 16, 2021 Regular Board Meeting (5 minutes)
Speaker:
Linda Villalon
Rationale:
Regular board meeting minutes for November 16, 2021 to be approved by the Board of Trustees.
 
Recommended Motion:
It is recommended that the Board approve the minutes for the November 16, 2021 regular board meeting.
Quick Summary / Abstract:
It is recommended that the Board approve the minutes for the November 16, 2021 regular board meeting.
Attachments:
Regular Board Meeting Minutes for November 16, 2021
14. Discussion/Action Items
14.a. Discussion and Approval of 2021-2022 First Interim (25 minutes)
Speaker:
Lisa Wiggins, Interim Director Business Services
Rationale:
Pursuant to Education Code (EC) 42130 and 42131, school districts are required to certify at least twice a year to demonstrate the district's ability to meet its financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. This is referred to as the Interim Report. There are three types of certification: Positive - A school district, based on current projections will meet its financial obligations for the current and two subsequent fiscal years. Qualified - A school district, based on current projections may not meet its financial obligations for the current and subsequent two fiscal years. Negative - A school district, based on current projections will not meet its financial obligations for the current and subsequent two fiscal years. The 2021-2022 First Interim financial projections indicate that the district may not meet its financial obligations in the current and subsequent two fiscal years and warrant a Qualified certification.
 
Recommended Motion:
It is recommended that the Board discuss, review and approve the 2021-2022 First Interim Budget.
Attachments:
First Interim 12.14.2021
14.b. Discussion of AB 361 and Executive Order N-15-21 (10 minutes)
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Board will discuss AB 361 and Executive Order N-15-21 in regards to the Brown Act for teleconference. The Board will vote on the attached resolution if the Board meeting will remain closed for the next month's Board meeting.
 
Attachments:
AB 361 CSBA Guidance
HSD AB 361 Resolution for Continuing Virtual Meetings Dec. 14.2021
Keenan Guidance on AB 361
14.c. Discussion and Approval of Second Reading of Updated Administrative Regulation 5145.71 Title IX Complaint Procedures (5 minutes)
Rationale:
The Board will review the proposed Administrative Regulation (AR) 5145.71, Title IX Complaint Procedures. The first reading took place at the November Regular Board Meeting.
 
Recommended Motion:
It is recommended that the Board approve AR 5145.71.
Attachments:
AR 5145.71 Title IX Complaint Procedures Second Reading
14.d. Discussion and Approval of Educator Effectiveness Plan (10 minutes)
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Board will discuss the Educator Effectiveness Plan and consider it for approval. The Educator Effective Plan will allow for coaching and mentoring for teachers through the induction process, Trauma-Informed practices and SEAL training module for staff, prioritize strategies to support decreasing suspension rate for students with IEPs by increasing intensive behavioral training and supports, fully implement Constructing Meaning (EL Achieve) Integrated English Language Development strategies in all 6-8 grade classrooms, and structure literacy training for Special Day class teachers and Special Education classified staff at elementary school levels.
 
Attachments:
Educator Effectiveness Block Grant Plan 12.14.2021
14.e. Discussion and Approval of Governance Calendar (10 minutes)
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Board of Trustees will discuss and review for approval the Governance Calendar.
 
Recommended Motion:
It is recommended that the Board of Trustees discuss and review the Governance Calendar.
14.f. Discussion and Approval of Tort Claim- Minor Student vs. Hollister School District (10 minutes)
Speaker:
Lisa Wiggins, Interim Director Business Services
Rationale:
Tort claims are presented to the Board under Government Code sections 910 and 910.2. These claims are often the first step in any civil legal Proceedings against the District. The allegations in the attached claim have not been proven and may not be factual: there are no limitations as to what may be alleged in such a claim. All references to the student’s name and his/her parent’s names, or any other identifying information have been redacted.
 
Recommended Motion:
It is recommended that the Board accept this claim, and direct staff to arrange settlement of the claim.
Financial Impact:
The district deductible is $2,000.00. HSD would be responsible for that portion; any remaining portion would be paid by our Property and Liability JPA.
Attachments:
Tort Claim 10-4-21
14.g. Approval of Board Member, Site Engagement Calendar (10 minutes)
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Board will discuss the attached calendar of meetings for Board members to engage their school site communities.
 
Recommended Motion:
It is recommended that the Board discuss approve the attached calendar.
15. Board Member Report
16. Future Agenda Items
17. Announcements/Reminders
18. Superintendent's Report
Speaker:
Erika Sanchez, Superintendent
Rationale:
The Superintendent will give an update regarding actions from August 2021 to- current month.
 
Recommended Motion:
It is recommended the Board hear the Superintendent will give an update regarding actions from August 2021 to the current month.
Attachments:
Superintendent's Report 12.14.2021
19. Convene to Closed Session
Rationale:
The Board of Trustees will meet in closed session to consider and / or discuss the following, pursuant to Government Code Section 54954.5: 1. Public Employee Evaluation/Discipline/Non-Reelection/Dismissal/Release /Appointment [Gov.Code 54957] 2. Superintendent's Evaluation 3. Public Employment Title: Superintendent 4. Conference with Labor Negotiators Agency [Gov. Code 54954 (f),54957.6] Employee Organizations: HESTA, CSEA Chapter 625 5. Pending and Anticipated Litigation: Initiation of litigation pursuant to subdivision (d) (4) of [Government Code 54956.9]
 
20. Call Meeting Back to Order
21. Closed Session Announcements
22. Adjournment
Disability Information:
In accordance with the Americans with Disabilities Act, if accommodations are required, please call the Superintendent's Office 72 hours in advance at (831) 630-6305 and every effort will be made to accommodate your request.

Published: December 10, 2021, 5:25 PM

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