Regular Board Meeting
Hollister SD
June 28, 2022 4:00PM
2690 Cienega Road, Hollister, CA 95023
Closed Session: 4:00 p.m. - Enterprise Room
Open Session: 6:00 p.m. - Enterprise
| To prepare each of our students for future success. |
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| Carla Torres-Deluna
Lisa Marks
Cathy Toste
Elizabeth Martinez
Jan Grist
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| Board Policy #9323 allows each speaker three minutes. Members of the public may call in during the Board meeting to enter the public comment queue and state their public comment at (831) 630-6320. The Brown Act (Open Meeting Law) prohibits the Board from taking action at this meeting on items discussed during this time. |
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| The Board of Trustees will meet in closed session to consider and/or discuss the following, pursuant to Government Code Section 54954.5: 1. Public Employee Evaluation/Discipline/Non-Reelection/Dismissal/Release/Appointment [Gov.Code 54957] 2. Superintendent's Evaluation 3. Public Employment Title: Superintendent 4. Conference with Labor Negotiators Agency [Government Code 54954 (f), 54957.6] Employee Organizations: HESTA, CSEA Chapter 625 5. Pending and Anticipated Litigation: Initiation of litigation pursuant to subdivision (d)(4) of Government Code 54956.9. |
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Report on action taken in Closed Session, if required, pursuant to Government Code Section 54957.1
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The Board may delete items from its posted agenda, and may also add items to its posted agenda (pursuant to Govt. Code 54954.2), if such items to be added arise out of “emergency situations,” as defined under Govt. Code Sec. 5496.5
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| Board Policy #9323 allows each speaker three minutes. Members of the public may call in during the Board meeting to enter the public comment queue and state their public comment at (831) 630-6320. The Brown Act (Open Meeting Law) prohibits the Board from taking action at this meeting on items discussed during this time. |
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| Erika Sanchez, Superintendent |
| Universal Prekindergarten (UPK) planning is a time period where the Hollister School District (HSD) will engage in the process of creating a plan for UPK at HSD. Currently, HSD has two sessions of Migrant funded preschool for Migrant Education program students. Research indicates that an early and strong foundation for learning is a key advantage in school and in life over children who do not experience preschool. The current direction in California is to movve towards universal prekindergarten for all four-year-old children and to expand services for three-year-old children. |
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| It is recommended that the Board of Trustees hear the report on Universal Prekindergarten (UPK). |
| None at this time. |
HSD Universal PreK Informational Report June 28, 2022
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| Erika Sanchez, Superintendent |
| The Hollister School District seeks to pass this resolution in recognition and support of LGBTQIA+ Pride Month. |
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| It is recommended that the Board of Trustees approve Resolution #22:21-22 LGTBQIA+ Pride Month. |
Proclamation Pride Month Resolution #22:21-22
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| Linda Villalon, Director of HR |
| Regular board meeting minutes for May 24, 2022 to be approved by the Board of Trustees. |
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| It is recommended that the Board approve the minutes for the May 24, 2022 regular board meeting. |
| It is recommended that the Board approve the minutes for the May 24, 2022 regular board meeting. |
Minutes Regular Board Meeting May 24, 2022
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These items are considered routine and may be enacted by the Board in one motion. There is no discussion on these items prior to the motion unless a specific item is removed from the consent list.
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| Gwen Baquiran, Director of Special Education |
| The Contract is to retain and engage Fagen, Friedman & Fulfrost LLP to perform special education legal and, upon request, nonlegal consultant services on the District’s behalf and accepts this engagement on the terms and conditions contained in this Agreement. |
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| It is recommended that the Board approve agreement between Fagen, Friedman & Fulfrost LLP and Hollister School District. |
| see rate schedule |
Fagen, Friedman & Fulfrost LLP Agreement
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| Scott Wilbur, Interim CBO |
| New Contracts Under $15,000: BP 3312 “On a monthly basis, the Superintendent shall present for Board review and ratification the New Contracts Under $15,000 Monthly Report. |
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| It is recommended that the Board approve the New Contracts Under $15,000 Monthly Report. |
21-22 New Contracts Under $15,000 June 2022
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| Kip Ward, Assistant Superintendent |
| Incident Command System training for School District, review of comprehensive safety plan, consultation on lockdown, fire and earthquake drills, hazard assessment recognition, radio training, evacuation training, roles and responsibilities training, triage training, back pack inventory assessment, emergency operations binder distribution. These services will provided to all sites and the District office. |
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| It is recommended that the Board of Trustees approve the contract with ICS4Schools for the 2022-2023 school year. |
| $27,500 service fee |
Contract ICS4Schools 2022.2023
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| Scott Wilbur, Interim CBO |
| Board Warrants: BP 3314: “The Governing Board recognizes the importance of developing a system of internal control procedures in order to help fulfill its obligation to monitor and safeguard district resources. To facilitate warrant processing, the Superintendent or designee shall ensure that purchasing, receiving, and payment functions are kept separate. He/she shall also ensure that invoices are paid expeditiously so that the district may, to the extent possible, take advantage of available discounts and avoid finance charges.” |
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| It is recommended that the Board approve the Warrants as presented. |
Board Warrant Report June 2022
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| Caroline Calero, Director of Educational Services |
| Cerra Vista is planning to take 6th and 7th-grade students to the 2022 Summer Leadership Camp (CASL) on July 18-20, 2022. Board Policy 6153 requires that overnight field trips be approved by the Board. This field trip will allow for students to participate in learning leadership skills for implementation as leaders of the Cerra Vista student body during the 2022-2023 school year. |
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| It is recommended that the Board approve the 2022 Summer Leadership Camp (CASL) by Cerra Vista School. |
| Funded by a grant from the Community Foundation and fundraising efforts. |
2022 Summer Leadership Camp (CASL) 7/18-7/20/2022
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| Linda Villalon |
| Monthly personnel actions to be approved by the Board of Trustees. |
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| It is recommended that the Board approve this report as presented. |
| It is recommended that the Board approve this report as presented. |
| According to salary placement. |
Board Report June 2022
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| Patrisia Martinez, Migrant Coordinator |
| The Migrant Education Program will be having a water-related field trip to the Baler Aquatic Center. Board Policy 6153 requires Board approval for water-related field trips. The field trip will be on July 5, 2022. This year's Migrant Summer School will have a camping theme, Camp-Learn-A-Lot. This field trip will allow Migrant Education students to have a private swim session for Migrant students only. Students will take a swim test to demonstrate their swimming ability. Students that cannot swim will be in the shallow pool. Certified swim coaches will be on hand to assist students. Extra lifeguards and teachers will supervise students. Students will be in the water for one hour. A post-expository writing activity on the experience will help reflect our students' experiences with this field trip. |
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| It is recommended that the Board of Trustees approve this water-related field trip. |
| Paid for from Migrant Education funds. |
Migrant Education Program Field Trip 3-4th grades to Baler Aquatic Center
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| Patrisia Martinez, Migrant Coordinator |
| The Migrant Education Program will be having a water-related field trip to the Baler Aquatic Center. Board Policy 6153 requires Board approval for water-related field trips. The field trip will be on July 7, 2022. This year's Migrant Summer School will have a camping theme, Camp-Learn-A-Lot. This field trip will allow Migrant Education students to have a private swim session for Migrant students only. Students will take a swim test to demonstrate their swimming ability. Students that cannot swim will be in the shallow pool. Certified swim coaches will be on hand to assist students. Extra lifeguards and teachers will supervise students. Students will be in the water for one hour. A post-expository writing activity on the experience will help reflect our students' experiences with this field trip. |
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| It is recommended that the Board of Trustees approve this water-related field trip. |
| To be funded through Migrant Education funds. |
Migrant Education Program Field trip 6th-7th grades to Aquatic Center
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| Patrisia Martinez, Migrant Coordinator |
| The Migrant Education Program will be having a water-related field trip to the Baler Aquatic Center. Board Policy 6153 requires Board approval for water-related field trips. The field trip will be on July 5, 2022. This year's Migrant Summer School will have a camping theme, Camp-Learn-A-Lot. This field trip will allow Migrant Education students to have a private swim session for Migrant students only. Students will take a swim test to demonstrate their swimming ability. Students that cannot swim will be in the shallow pool. Certified swim coaches will be on hand to assist students. Extra lifeguards and teachers will supervise students. Students will be in the water for one hour. A post-expository writing activity on the experience will help reflect our students' experiences with this field trip. |
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| It is recommended that the Board of Trustees approve this field trip. |
| To be funded through Migrant Education funds. |
Migrant Education Program Field trip 5th grade to Baler Aquatic Center
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| Erika Sanchez, Superintendent |
| This project aims to better identify students at high risk of dyslexia by piloting a dyslexia screening and early intervention application to be used in public elementary schools. Ultimately, the screener will become part of a larger integrated assessment and intervention platform with an ability to provide curriculum support, train educators on potential educational interventions, and collect and organize data for reporting on outcomes. This project will contribute to identifying students at high risk of dyslexia through a newly developed longitudinal pre-literacy and reading assessment and integrate novel assessments of learning strengths and challenges as research confirms their accuracy. The project will also provide individual calculation of risk which will be able to be modified and tailored to school curriculum modifications, identifying new targets of intervention pertaining to the diverse struggles of students with dyslexia. It will also determine how to identify strengths as well as challenges, how to assess efficiently and effectively English Language Learners as well as Dual Language Immersion students. This process, begun in 2021-2022, continues with the addition of a research plan to pilot a Spanish language screener, develop a multilingual screening process and test a set of exploratory complementary measurements. |
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| It is recommended that the Board of Trustees approve this Memorandum of Understanding Between the Hollister School District and the University of California San Franciso Dyslexia Center. |
MOU HSD and UCSF Dyslexia Center
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| Caroline Calero, Director of Educational Services |
| This contract will be a continuance of English Language Development (ELD) professional development held during the previous school year. This contract includes five days of professional development for certificated staff, a spring symposium, and a leadership seminar during summer 2023. For all non-workdays, staff will be compensated for their participation in this training. |
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| It is recommended that the Board of Trustees approve the contract with E.L. Achieve. |
| $30,475 and the staff costs for participation to be funded out of the CSI funds from Rancho San Justo and Maze, and the Educator Effectiveness Block Grant. |
Contract with EL Achieve June 2022
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| Scott Wilbur, Interim CBO |
| This Memorandum of Understanding (MOU) begins on July 1, 2022 and is an annual agreement, and is to provide the Hollister School District (HSD) technical services by the San Benito County Office of Education (SBCOE) for the financial system, QSS. Technical services provided are (abbreviated list): QSS Enterprise Resource Planning, system monitoring, and support, facilitation with QSS for system and software error reporting, provide payroll and commercial warrant processing, provides secure web access to Employee Self Service for active and retired employees. QSS is the system that feeds the information to the Santa Clara County Office of Education for employee paychecks to be printed and produced. |
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| It is recommended that the Board of Trustees approve the Memorandum of Understanding For Provision of Annual Technical Services San Benito County Office of Education and Hollister School District. |
| $113,339.75 |
MOU with SBCOE for Provision of Annual Technical Services
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| Scott Wilbur, Interim CBO |
| This Memorandum of Understanding (MOU) between the San Benito County Office of Education (SBCOE) and the Hollister School District (HSD) provides services to HSD regarding payroll and retirement processing and reporting. HSD's responsibilities included but are not limited to, maintaining the accuracy of payroll and retirement data. |
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| It is recommended that the Board of Trustees approve the annual Memorandum of Understanding for 2022-2023 Payroll and Retirement Processing with the San Benito County Office of Education (SBCOE). |
| All corrective entries into CalSTRS/CalPERS reporting systems will be a fee to the district of $25 per corrective line item. |
MOU Payroll and Retirement Process FY 22-23
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| Caroline Calero, Director of Educational Services |
| This contract is for ELLevation Data and Implementation ensures that key data and program information requirements are utilized to ensure that English Learner instruction is impactful and meets the needs of students. The program monitors EL progress, notifies teachers when a student is ready to reclass, allows teachers to create groups with the data, and will monitor reclassified students. The training will be held virtually. |
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| It is recommended that the Board of Trustees approve the Contract with Curriculum Associates LLC. |
| $20,400 paid for Title III |
Curriculum and Associates LLC
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| Gwen Baquiran, Director of Special Education |
| Speech pathology solutions will provide contractual speech/language therapist during the Extended Schoo Year (ESY). ESY will run from June 10-July 8, 2022. The speech therapist will track services rendered through Opticlaim, and for Medi-cal billing purposes. This contract is for up to 5 hours per day, five days per week, excluding non-student days, school holidays, and school breaks. |
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| It is recommended that the Board of Trustees approve the contract with Speech Pathology Solutions, Inc. Lorena H. Scalmanini. |
| $12,500 |
Contract with Speech Pathology Solutions, Inc. Lorena Scalmanini
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| Gwen Baquiran, Director of Special Education |
| This contract provides one registered behavior technician for an extended school year (ESY) from June 10- July 8, 2022, as stated in student IEPs. Services will be provided, collaboration with other staff, attending meetings, and IEPs are included in the scope of services. This contract excludes services during non-student days, school holidays, and school breaks. |
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| $5,300 |
Contract with Procare Therapy- New Directions, LLC
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| Gwen Baquiran, Director of Special Education |
| This contract is for a physical therapy evaluation which includes attending an IEP meeting for discussing the report for a student. |
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| It is recommended that the Board of Trustees approve this contract with Poised to Play Physical Therapy-Shon Poiesz. |
| $3,000 |
Item 13q
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| Gwen Baquiran, Director of Special Education |
| This contract will provide three registered behavior technicians for extended school year (ESY) from June 10-July 8, 2022, as stated in the students' IEP. The scope of services also includes service provision, collaboration, meetings, and IEP attendance. The contract excludes services during non-student days, school holidays, and school breaks. |
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| It is recommended that the Board of Trustees approve this contract. |
| $12,800 |
Contract with RO Health for 3 RBTs for ESY 2022
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| Scott Wilbur, Interim CBO |
| Medical Billing Technologies is the administrator for our LEA Billing program. they help the district bill for Medi-Cal eligibility. These are annual agreements. |
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| It is recommended that the Board of Trustees approve the contract with LEA Medi-Cal Direct Billing Program OptiServices. |
| The agreements allow for the district to net revenue as determined by the Medi-Cal billing process. |
Contract with Medical Billing Technologies, Addendum, and Agreements
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| Gwen Baquiran, Director of Special Education |
| This contract provides one registered Board certified behavior analyst for the extended school year (ESY) from June 10-July 8, 2022 as stated in student IEPs. The contract excludes services during non-student days, school holidays, and school breaks. |
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| It is recommended that the Board of Trustees approve the contract with RO Health, Inc. |
| $9,900 |
Contract RO Health BCBA ESY
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| Erika Sanchez, Superintendent |
| This contract provides a 0.8 FTE School Social Worker (4 days per week) to the Hollister School District. The contract also includes PBIS support to continue PBIS implementation at identified school sites. The SBCOE provides oversight and reporting for the associated Learning Communities for School Success Grant Consortium. |
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| It is recommended that the Board of Trustees approve the Memorandum of Understanding with the San Benito County Office of Education regarding School Social Worker services and PBIS support to the District. |
| $8,000 |
MOU with SBCOE Regarding School Social Worker Services and PBIS Support
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| Scott Wilbur, Interim CBO |
| During the 2022-2023 school year, Bruce W. Woolpert Algebra Academy (BWWAA) will provide a year-long algebra-focused enrichment program to approximately 100 eighth-grade students from a tri-county area. AAA, Calaveras, HDLA, Maze, and Rancho San Justo students will participate in the academy. |
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| It is recommended that the Board of Trustees approve this MOU for the Bruce W. Woolpert Algebra Academy. |
| Cost of transportation and staffing |
MOU for Bruce W. Woolpert Algebra Academy
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| Scott Wilbur, Interim CBO |
| Pursuant to Article XIII, Section 36 of the California Constitution, school districts, county offices of education, and community college districts are required to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided that the governing board makes the spending determinations in an open session of a public meeting. The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs. The District must annually post a report of funds received and expenditures on its website. The anticipated funds for the 2022-2023 school year are $8,531,921. |
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| It is recommended that the Board of Trustees approve Resolution 21:21-22 Regarding the Education Protection Account. |
| The anticipated funds received for the 2022-2023 school year are $8,531,921. |
Resolution 21:21-22 EPA
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| Linda Villalon, Director of HR |
| Hollister School District maintains agreements with universities to support the preparation of future teachers. The attached student teacher agreement with Central State University will allow HSD credentialed staff to mentor student teachers. This agreement benefits new-to-the-profession teachers and our students. The agreement is attached; the terms are from August 1, 2022 through August 1, 2024. This MOU between Central State University and HSD will provide for teachers sponsored by Central State University to student teach and provide services in our schools, alleviating the teacher shortage, supporting young professionals, and helping our students. |
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| It is recommended that the Board approve the Memorandum of Understanding (MOU) between Central State University's College of Education and Hollister School District regarding student teachers. |
| It is recommended that the Board approve Memorandum of Understanding (MOU) between Central State University's College of Education and Hollister School District regarding student teachers. |
MOU Central State University and HSD June 2022
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| Gwen Baquiran, Director of Special Education |
| This contract allows for transportation services provided by the San Benito County Office of Education for Special Education students as per their IEP. |
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| It is recommended that the Board of Trustees approve the MOU and Contract with San Benito County Office of Education regarding Special Education transportation. |
| The District shall reimburse the County on an annual basis for the State deficits and excess cost of providing transportation services. The cost of transportation services shall be determined on a per pupil basis. |
Special Education Transportation Memo 22-23
Special Education Transportation MOU FY 2022-2023
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| Linda Villalon, Director of HR |
| Background: The District's intent is to hire fully credentialed and qualified staff; however, with recent teacher shortages, the District must present and request the approval of the attached 2022-23 Declaration of Need. Why are we completing a Declaration of Need?: The 2022-23 Declaration of Need allows the District to request of the Commission on Teacher Credentialing (CTC) the issuance of Emergency Cross-cultural Language and Academic Development (CLAD), Bilingual Cross-cultural Language and Academic Development (BCLAD), Resource Specialist, Limited Assignment Permits, Provisional Internship Permits, and Short Term Staff Permits for teachers. The Declaration of Need also meets Title 5 requirements of the California Code of Regulations, as Title 5 requires school districts to submit to the CTC an annual Declaration of Need for Fully Qualified Educators should the District foresee a need for staffing. These types of emergency permits, limited assignment teaching permits and or provisional internship permits may be needed by the District for the 2022-23 school year. By completing the Declaration of Need, the District will have a greater opportunity to meet staffing needs with consistent and CTC compliant candidates instead of trying to fill vacancies with 30 day substitute permit holders. What is a Declaration of Need?: The Declaration of Need is strictly an estimated amount of needed staffing and must include the recruitment efforts the District has made to employ fully credentialed teachers, and an estimate of the number of teachers that will be employed under the authorization of an emergency permit and or Limited Assignment. In this case, the District will provide to the CTC evidence of the recruitment efforts, postings, flyers etc that have been in place in an attempt to fill vacancies. When a fully qualified teacher is not available to fill a vacancy, the District may request, on behalf of the candidate, a Short Term Staff Permit (STSP) or Provisional Intern Permit (PIP) when the candidate meets the eligible criteria established by the CTC. The District may also request a Limited Assignment Teacher Permit for either General Education Multiple Subjects, General Education Single Subjects or a Special Education Limited Assignment Teaching Permit. Limited Assignments are based on CTC eligibility criteria and require the candidate to possess a general education or Special Education teaching credential depending on which Limited Assignment is being applied for. |
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| It is recommended that the Board of Trustees approve the Declaration of Need for Fully Qualified Educators the 2022-2023 school year. |
Declaration of Need for Fully Qualified Educators 2022-23
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| Scott Wilbur, Interim CBO |
| On a monthly basis, the Board of Trustees will approve a report on monthly expenditures.
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| It is recommended that the Board approve the monthly expenditure report. |
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| Erika Sanchez, Superintendent |
| The Hollister School District held a public hearing in regards to the Local Control and Accountability Plan (LCAP) on June 21, 2022, for the following reasons: to solicit recommendations and comments from the public regarding spending regulations for supplemental and concentration grants, to notify the public of the opportunity to submit comments regarding the specific actions and expenditures to be included in the Local Control and Accountability Plan (LCAP) and demonstrate to the public how the Hollister School District intends to meet annual goals for all pupils with specific activities to address state and local priorities, to comply with Education Code 42127(a)(1) and 52060-52077. There are eight State priorities: (teacher credentialing, standard aligned instructional materials), Implementation of State Standards, Course Access, Pupil Achievement, Other Pupil Outcomes, Parent Involvement, Pupil Engagement, and School Climate. The LCAP addresses the eight priority areas and is structured with LCAP goals, progress/indicators/metrics, actions with proposed expenditures, and budget allocations indicating services for unduplicated pupils (low-income, English Learner, foster, homeless) specified in Local Control Funding Formula (LCFF) allocations. |
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| It is recommended that the Board of Trustees approve the Hollister School District Local Control Accountability Plan (LCAP) |
2022-23 LCAP
22-23 LCAP Presentation
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| Scott Wilbur, Interim CBO |
| This resolution will commit certain General Fund balances for specific purposes to remain compliant with the 10% Unrestricted General Fund Reserve cap.
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| Resolution 26:21-22 Designating Certain General Funds As Committed Fund Balance |
HSD Resolution Committing Excess Funds 26:21-22
Reserve Cap FCMAT
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| In accordance with the Americans with Disabilities Act, if accommodations are required, please call the Superintendent's Office 72 hours in advance at (831) 630-6305 and every effort will be made to accommodate your request. |
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Published: June 24, 2022, 2:07 PM
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